How to Write an Application for a Birth Certificate (8 Samples)


How to Write an Application for a Birth Certificate (8 Samples)

A MASTER GUIDE on writing an Application for a Birth Certificate in English is readily obtainable here.

A certified copy of a person's birth certificate may be required for a variety of reasons, including applying for a passport, obtaining a new driver's license, obtaining a marriage license, enrolling in school etc. 

Family members, legal representatives, or anyone with a court order can also apply for a certified copy of someone else's birth certificate.

The applicant must check the eligibility requirements for his or her state of birth. 

In most states, applicants must be over the age of 18 and provide a photo ID such as a driver's licence, passport, military ID, or work ID if writing their own application for a birth certificate.

I urged you to help yourself, by reading this Article

Because this article will give you proper guidance on writing an application for a Certificate.

How To Write Application For Birth Certificate?

1. Begin with your address in the top-right/left corner of the page.

2. Below that, include the date.

3. Below that, on the left side of the page, is the name and address of the person to whom you are writing - the letter's recipient.

4. Briefly mention the subject.

5. Your application body must include the following points:- 
  • The full name must appear
  • The applicant's gender
  • The applicant's birth month, day, and year
  • If requested, the full name and maiden name of the mother
  • The full name of the father
  • The birth city, town, county, and state
  • If known, the name of the hospital.
6. Before you sign off and close your letter, make sure you expressed a word of appreciation.

7. Include the applicant's contact information

SAMPLE 1: Application for Birth Certificate in English.

Bodo Nagar - 24
Umrongso - 788931

Date : Sept, 27th 202#.

The Registrar of Birth
Municipal Corporation
Taro Street - 54

Subject, Application for issue of birth certificate.

Dear Sir,

I hereby apply for the issuance of a birth certificate for my child in accordance with Section 17 of the Registration Births and Deaths Act 1969, as follows:

•The father's name is :
•Mother's Surname:
•The child's name is:
•Child's Year of birth:
•Gender: male
•Date of birth:
•Birthplace address in full:
•Permanent resident of the parent:
•Father's profession:

To the best of my knowledge and belief, I, the applicant, hereby solemnly affirm and verify that the foregoing contents, including supporting documents, are true and correct. 

I acknowledge that I am aware of the legal consequences if the information provided above is found to be incorrect.

I would be extremely grateful if my application could be processed and a birth certificate issued as soon as possible.

Yours faithfully,
Amit Gandhi.

•Identity and address proofs for the father, mother, and child.
•Birth certificate from a hospital

SAMPLE 2: Free Birth Certificate Request Letter.

The Authority
Name of the Hospital

Date : 30th Sept, 202#.

Dear Sir,

Subject :- Prayer for Birth Certificate.

I beg to state, with due respect and humble submission, that I require it in order to apply for a Birth Certificate. I've included the necessary information to help you find the document.

•My Full Name :
•Father’s Name: 
•Mother’s Name: 
•My date of birth: 
•My Place of Birth: 

If you have any questions or require any additional information, please contact me at Phone Number or Email Address.

Thank you.

Yours Truly,
Manisha Koli
Contact No.:
E-mail : 

•Baptism Certificate
•Residential Certificate.

SAMPLE 3: Application for Issue of Birth Certificate in Municipality.


Date : Oct, 29th 202#.

The Municipality Officer
Name of the Institute

Subject, Issue of Birth Certificate.

Dear Sir/Mr. ________,

This is Anjana Sharma from West London, and I am writing to request that you issue my birth certificate. The reason for this request is that I have accepted a position with Apple Company Ltd., and they have requested that I submit my birth certificate along with other documents. Since, I need to join them in the next month, please treat my request as an urgent task.

•(Mention all your personal information)

Please treat my request as an urgent task. You can send my birth certificate via courier or call me to arrange for me to pick it up. 

I look forward to hearing from you and thanking you for the same.

Yours Sincerely,
Anjana Sharma
Ph. No.:

I've enclosed the required documents as per your demand.

SAMPLE 4: Request Letter for a Birth certificate from Municipal Corporation in English.

The Head Officer
London Municipal Corporation
London West 34,

Date :

Subject: Issuance Birth Certificate.

Respected Sir,

My name is Tony Stark. This is to notify you that my (son/daughter) __________ was born at your hospital on _______. I am writing to request that you please issue  a Birth Certificate of my child's birth.

Therefore, I request you to issue the birth certificate of my new borh child.

I would be really very obliged for your support.

Yours truly,
Tony Stark
Signature : _____________
Father name : __________
Mother’s name : ________
Phone number : ________.

Father ID
Father's Aadhaar Number
Address Proof of Newborn

SAMPLE 5: Application for issue of Birth Certificate.

The Head Officer
London Municipal Corporation

The 14th December, 202#.

Subject: Requesting for issue of Birth Certificate.


I, John Stark, writing this application to request that you please issue the Birth Certificate for my new-born baby girl, Elizabeth Stark. My daughter was born on may 13th 202# Heavenly Hospital in London, and we completed the Birth Certificate Registration form within 17 days of her birth. The parents' names will be Mr. John Stark and and Mrs. Anjali Aggrawal.

You're requested to issue a Birth Certificate as soon as possible.

I've included a copy of the form and the hospital's discharge slip with the application.

Thank you!

Sincerely Yours,
Name : 
Contact information :


SAMPLE 6: Application For Birth Certificate by parents.

Application For Birth Certificate by parents,How To Write Application For Birth Certificate In English?

FAQ on the application for Birth Certificate.

1. Which documents are required for issuing a Birth Certificate?

In most states, applicants must be over the age of 18 and provide a photo ID such as a driver's licence, passport, military ID, or work ID if requesting their own birth certificate.

2. How do I write the hospital application for my birth certificate?

Respected Sir/Madam,

It is respectfully stated that I have got my child delivered at the Mission Hospital last week. 

This letter is to kindly register the child and issue the official birth certificate. 

This application includes hospital documentation in this regard.

Thanking you in advance!

Yours faithfully,
Name & Signature.


3. What is the procedure to get a birth certificate?

After your child is born in the hospital,
You can fill out Self-declaration form about birth details.

In case, the child wasn't delivered in the authorised clinic for any reason or the pregnancy was not registered, you've to write an application for a birth certificate to the hospital.

4. Can I write an application for a Birth Certificate in other languages? 

Yes! You may write an Application for a Certificate in other languages. Many regional areas in India, use their own language, like Hindi, Marathi, Bengali, Assamese, etc.


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