Request Letter For Duplicate Share Certificate [5+ SAMPLES] 2021 Latest Format.

Request Letter For Duplicate Share Certificate [5+ SAMPLES] 2021 Latest Format.

Request letter for duplicate share certificate is available here.

Since, you've arrived at this page, you're probably aware of the significance of a request letter for a duplicate share certificate.

As a result, it goes without saying that learning how to write letter for transfer & issue of share certificate is crucial.

So, I urged you to read this article carefully till the end. 

So, let's begin..!

How to write a letter for Duplicate Share Certificate? 

Your letter's engagement will suffer if it lacks a professional and compelling format, regardless of how good the information is!

So I urged you to follow the following points.
  1. Writing your address is mandatory.
  2. You must include the date and greeting is must.
  3. It should begin with an introduction and a description of why you are writing.
  4. Mention briefly what you want to convey through the letter.
  5. Provide complete information as well as any necessary details such as a date and phone number.
  6. Make sure you're writing on the inside of the paper.
  7. Check that your letter body is consistent with the theme.
  8. Make sure to leave a sufficient margin.
  9. Always maintain a polite and formal demeanour.
  10. Avoid misspellings and grammatical errors.
  11. Use of buzzwords should be avoided.
  12. Avoid using complex sentences that will confuse the reader.
  13. Avoid using abbreviations such as 'writing friend as frn'.
  14. Slang should be avoided at all costs.
  15. Always use a professional format when writing.
  16. Avoid using pen to write. Better to print.
  17. As needed, end the letter with a message of hope or a suggestion.
YOU MAY NEED,

  1. Letter for Transfer of Share Certificate.
  2. Application For Closing FD Account.
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SAMPLE 1: Request Letter For Duplicate Share Certificate.

From,
Writer's Address.

The Company's Secretary
Company Name
Address of the Company.

Date : November 25th 202#.

Subject : Request for duplicate share certificate.

Dear Sir,

I am Priyanka Aggarwal, NRI presently residing at Lalmati 24 - Mumbai, India. I am requesting the issuance of duplicate share certificates in connection with the transmission of shares held in the name of Mrs. Preety Singh. Preety Singh expired on 2nd June, 202# at London, New York. The deceased owned equity shares of the following type.
  • (Mention all the types of shares owned)
No. of the share certificate(s) in respect of the aforementioned shares has been lost or misplaced and cannot be found.

I am the Nominee of the deceased's will state. The following are characteristics of the Applicant(s): 
  • (Mention all the necessary details of him/her)

The Honble Court has granted me Probate of the Succession Certificate on the basis of the Will on 12th May, 202#. 

I would like to request that you please register my FIR in the subject matter, as this is required for the said to issue me a Duplicate Share Certificate for my records.

I've submitted the necessary documents to support our Letter along with it.

Yours Faithfully,
Priyanka Aggarwal
Signature : __________.

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SAMPLE 2: Request Letter FORMAT For Duplicate Share Certificate.

•Sender’s Address
The address of the sender's/write. Appeared at the top corner.

•Receiver’s Address
Address the authority as The manager or Secretary.

•Date
The date of the day.

•Subject
The subject line is the brief theme of the letter that appears just before the salutation.

•Salutation
It means greeting. It should comes just before the letter body.
"Respected Sir/Madam,".

•Body of the Letter
It is the mid part of the letter, the part where the issues are described in Detailed.

• Closure
It comes just after the application body, where the letter is concluded.

•Name & Signature
Name and signature of the Applicant.

•Enclosure
Mention all the attached document.

You may wish to Download!

Request Letter Format For Duplicate Share Certificate,Request Letter For Duplicate Share Certificate.

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SAMPLE 3: Request Letter To Society For Duplicate Share Certificate.

To,
The Authority
Name & Address.

Date :

       Subject : Duplicate Share Certificate.

Dear Sir,

The said Society had issued me a Share Certificate dated original no.51 containing five Rs. 100 shares each. I also declare that the said Share Certificate, in its original form, has been misplaced, lost, or stolen and is no longer traceable.

Respected Sir, in order to avoid any misuse of my said Share Certificate in original, I seek your assistance and kindly request that you register my FIR in the subject matter.

I would like to request that you please register my FIR in the subject matter as this is required for the said Society to issue me a Duplicate Share Certificate for my records. 

Yours faithfully,
Sonakshi Paul.

Enclosure: I have enclosed a copy of my ID for your convenience.

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SAMPLE 4: Request Letter For Applying Duplicate Share Certificate.

From,
_______.

To
The (Authority)
Name of the Institution
Address.

Date

Subject: Applying for duplicate share certificate.

Dear Sir,

With due respect and humble submission, I would like to apply for duplicate Share Certificate. Since I ( mention clearly why you're looking for delicate Share Certificate from housing society with genuine reasons).

 

 
Therefore, I beg you to issue the duplicate share certificate before 25th of this month.

Thank you!

Yours Truly,
Anita Sharma.

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SAMPLE 5: Request Letter For Duplicate Share Certificate Sample.

From,
____________.

To,
The Chairman/Secretary,
_______________
_______________
Date : ___________.
Subject :  Begging for duplicate share certificate.

Dear Mr. Himesh,

I regret to inform you that I have misplaced the Shares certificate of participation that was issued to me during my room relocation. I know it's a form of carelessness, but it all happened so quickly that no one noticed. (Describe the actual cause and situation.)

Therefore, I respectfully request that you reissue the certificate to me as it is the only proof of my internship and is of sufficient value to me. (Please describe your requirements politely.) Please take my request into consideration; I would be grateful.

Thank you in advance

Yours Sincerely,
Dr. Anjali Sharma
Ph. No.____________
Signature : ______________.

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FAQ on request letter for duplicate share certificate.

1. How can I get duplicate share certificates?

You should send a request letter to the company / registrars for the issue of duplicate share certificates, along with an affidavit, indemnity & surety bond, and original copy of the police complaint reporting the loss of share certificates, as well as a voucher copy of the advertisement published in the government gazette.


2. How do I transfer my share certificate?

The process of transferring a share certificate is easy; Write Request Letter For Transfer Of Share Certificate, after a a few  1-2 weeks your share certificate will be transferred.

3. When can a company issue duplicate share certificate?

The company will issue duplicate share certificates within 2-3 months of the shareholder submitting a request letter with complete documents to the company. 

A board resolution must be passed to authorise the issuance of duplicate share certificates to the shareholder.


4. How to write application for duplicate Share Certificate in housing society?

Follow the steps to write Application for Duplicate Share Certificate in housing society.
  1. It is necessary to write your address.
  2. The name of the institute/company must be included.
  3. Greet the appropriate authority.
  4. It should start with an introduction and a brief explanation of why you are writing.
  5. Mention briefly what you want to say in the letter.
  6. Provide complete information as well as any additional details, such as a date and phone number.
  7. Maintain a polite and formal demeanour at all times.
  8. It is best to avoid using buzzwords.
  9. Avoid using abbreviations that aren't absolutely necessary.
  10. When writing, always use a professional format.
  11. If necessary, conclude the letter with a message of hope or a suggestion.

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