Field Trip Letter Template [4 Samples]


Field Trip Letter Template [4 Samples]

A field trip permission letter is a letter issued by a school to a parent or guardian to request permission for a field trip that the school has planned. 

Many parents are hesitant to take their children on field excursions because they are concerned that the experience may not be fully safe. 

As a result, the letter must be worded in such a way that parents can trust the school officials who are escorting the pupils on the field trip. 

Also, if the student wishes to travel, he or she must gain the trust of his or her parents before being allowed to leave. 

Parents should believe that both the school and the kid are responsible enough to look after their children.

How to write permission for a field trip?

Advice on Letter Writing
  1. Maintain a friendly demeanour and avoid pressuring them to make a decision.
  2. As much as you can, try to persuade.
  3. Give all of the field trip's pertinent information.
  4. In the letter, make sure you come across as reliable.

1. Trip permission letter to parents

_______ Name of the teacher
_______ Name of the school
_______ Address.

Dear parents,

I'm writing on behalf of 
XYZ School to ask for your permission for your child to attend a class field trip to the Coca-Cola Factory in Washington, Missouri, on Friday, the 30th of this month. 

We will be departing the school at 9:00 a.m., once your children have arrived securely in their classes. After that, we'll all board buses and travel to the Coca-Cola Factory in Washington. There will be a total of eight youth workers who will function as escorts for your children throughout this field trip to ensure the safety of the entire class.

This field trip will include a brief stop at the Washington Shopping Center, where your children will have lunch, according to the school. Please make sure your child has enough money for lunch to consume at this event.

While we are there, the pupils will be able to participate in a taste test at the Coca-Cola Factory, according to the school. Please contact me as soon as possible if you have any concerns about your kid participating in this field trip or if I have failed to discuss something unclear to you.

Please complete the permission form below if you agree to your kid participating in this field trip. Please call me at the aforementioned phone number or the school office at +917006477 if you have any queries regarding liability.

_____ Grade Teacher
Name of the School.

You'll need:-

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2. Field trip letter to principal

The Principal,
__________(Name of the College),

Date: __/__/____ (Date)

Subject: Seeking permission for a field trip

Respected Sir,

I'd like to inform you that I'm (Name) and I'm a student at your respected college in the (Year) department of (Department).

With due respect, I am sending this letter to you on behalf of the students of the (Department) department to request your permission to take a field trip to (Location) on (date). 

This would be both an educational trip and an (excursion/picnic, if available), providing students with a chance to gain valuable knowledge and real-world experience. This will also assist in the students' mental refreshment.

As a result, I'd appreciate it if you could respond positively. I'd be grateful if you could help me out.

Yours Sincerely/Faithfully,
__________ (Name),
__________ (Roll Number).

3. Primary school trip letter to parents

_________ (Parent Name),
_________ (Address)

Date: __/__/____ (Date)

Subject: School trip notice to parents

Respected Sir,

This letter is in connection to the picnic being held for classes on (Date). The picnic will be hosted at (place).

This letter is to notify you that the picnic will be conducted on (Date) and that we, together with all other students, will depart for the location at (Time). The students will be transported to the location by (If appropriate, lunch and beverages will be supplied at the venue.) I

I'm writing to let you know that the fees for the same are You must provide the above-mentioned payment by (date)

Students must wear suitable school uniforms and their ID cards must be worn at all times.

________ (School Name),
________ (Signature/ Stamp),
________ (Name)

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4. School trip letter examples

Dear sir,

This letter is to let you know that our school, XYZ High School for Girls, is planning a field trip to the neighboring windmills for our class 10 pupils. On October 18th, a field excursion will take place. 

Students will be picked up at 8
9:00 a.m. and returned by 5:00 p.m. Because we want this to be an educational trip, the school is paying for it.

We strongly encourage you to take your kid on this field trip since it will be a valuable educational experience for him or her. We can assure you of complete safety since we will be accompanied by a large number of teachers who will look after you.

Name & Signature.

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Field Trip Letter Template

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