How to Write Leave Application for Office [12 Samples]

Having trouble in writing leave applications in the office? 

Don't Panic !

Today in this article I am going to tell you the easiest way of writing leave application in office and some samples.

After completely reading this article, if you implement it and memorize all the steps which I am going to explain, you'll never faced any problems in future.

So, before we proceed to the main point let's first learn about the leave application and the purpose of writing it.

What is a leave application for Office?

Leave Application in Office is a professional process of seeking a break or rest from work or duties.

The main objective of writing a leave application in the office is to ask for leave or rest from the job for a specific period.

Secondly, it's very important to know that LEAVE APPLICATION is written in a specific patterns and specific format as it is a FORMAL LETTER.

Which means, we can't write it in our own wish or we can't write according to our will. Which also means there's a restriction from our point of view. 

Since it has a universal rules and format we can't go beyond the format. Keeping in mind all the rules we've to draft it.

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How to write leave application in the office? 

As we discussed earlier that Leave Application is written in specific format, so we've to follow the patterns given below :-

1. Write the sender's address
2. Mention the receiver's name and address
3. Write the date of the day
4. Write the subject
5. Write the salutation
6. Write the letter body
7. Name and signature of the sender.

1. Write the sender's address :- 

The sender's address is the address of the person sending the application letter. 

This is the first step of your application. In this step you've to write the writer address which means your address.

"I live in New colony near a big statue between main Market and New market New Delhi, india, Asian Continent" 

Never include all those things which are unnecessary, no one will ask you for this detailed.

Here, you aren't at your home and talking to your siblings. 

Because this is a formal letter, in formal letter you are required to write everything professionally and perfectly to the point. 

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NOTE |The writer address should be on the left top corner of the application.

However, in American English the sender's address is usually placed in the top right corner, at the beginning or at the end of the letter, below the signature.

Example :- 

71 Guide Street

London

Jonny Dari

In British English the sender's address is usually placed in the top left corner.

Example:-

71 Guide Street, 
London
Jonny Dari

Don't mention all the detail of your home here. You may also write your name, your last name, your address, phone number, and your email address.

The address should be clear and it should not be more than five words and not more than three lines.

For example:- 

71 Guide Street, 

London

Jonny Dari

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2. Mention the receiver's name and address :-

This lines also one of the most important part where you should mention the  receiver name and address.

In the second part you should write the name of the institution with PIN.

TIPS:- If you're sending the letter to the school, always write, "The Headmaster/Headmistress" and when you send the letter to the college always write, "The Principal".

But, here we're writing to the office; which means to the manager or boss of the Company. Also check application For Bonafide Certificate. 

NOTE | This should be just below the writer address on the left top corner.

Example:-

The Headmaster

Example Higher Secondary.

New Hill Road - 75857

Guwahati.

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3. Write the date of the day :-

This is nothing but the date of the day when writing the letter. 

But, don't make a mistake on dates. Yes, I've seen many people writing the dates as "10-5-2021" which is completely wrong. 

The date should be in such a way that it includes both numerical and words. For instance, "10th October 2021"

There're many formal ways of writing the dates. The common form of dates are:-

• 7th May 2022

• 7 May, 2022

• May 7, 2022

• Friday, 7th May 2022

However, be careful with the date! In American English they write the month first, but in British English they write the day first as mentioned below:- 

05-04-2022

It is the fourth of May in United State but in Britain it is fifth if April. So, always write the date as mentioned below:-

5th April 2022

For instance:-

27th August 2022 or,

August 27th 2022

4. Write the subject :-

This is the subject of the letter where you've to mention the purpose of writing the application letter.

It should be well written and avoid grammatical mistakes.

NOTE | The Subject shouldn't be more than 10. It should be just below the dates After leaving a line.

In case, if you want to write your application in NEW FORMAT  you may write the subject just above the letter body and below the Salutation after leaving a line.

Make sure you write the subject whenever you write something, be it an email or letter.

Basically, this subject line talks about the purpose of the letter. 

For example:- 

Subject : Application for leave of  one day.

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5. Write the salutation :-

You should greet the person to whom you are writing the letter. As you are writing a formal letter, the greeting should not be too personal.

Writing the salutation professionally makes it personal.

As it includes the recipient's full name in the salutation of your leave application can catch their attention, show your initiative to take the time to find that information and potentially make your message more meaningful.

NOTE | The greeting should be just below the dates and above the subject.

Greeting??

Yes! Greeting in such manner that it looks polite and respectful.

But if you're not sure about the person who will review your application you can include Dear sir/madam.

For instance, 

Dear Mr./Mrs./Ms./Miss/Dr./Professor (etc.) and their last name

6.Write the letter body :-

The letter body is the main part of your leave application because in this line you've to describe your issue and reason of writing the application. 

For your better understanding, let's devide the letter body into 3 parts, the first paragraph, middle paragraph and final paragraph.

First paragraph:-

The first paragraph of your letter should clearly include the information on why you're writing it. 

Middle paragraph:-

In the middle paragraph, you should write a specific dates for how many days leave you need.

Which means, you should mention the specific dates of leaving. Because it is very important to specify the dates of your leave. 

If you're absent for one day, for instance you should write, 

Dear Sir, my family had arranged my sister marriage on 14th of this month.

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The final paragraph:-

Now, it's time to end up the letter. Here, you should write how you'll be thankful on getting leave for the aforesaid period.

This is the end of your application sheet, here you've to say nothing but a thank you note to let them please.

Make sure to offer thanks for their time and consideration, express an appreciation for the reader's consideration. 

It takes time to carefully read the letter so, communicate your thanks.

For example:- 

I would be much thankful for your kindness", thanking you for the same" or "thank you".

7. Name and signature of the sender :-

Finally, end your letter with a professional sign-off. 

About the writer should be at the right buttom corner of the your sheet.

However, in British English, the name and signature is usually placed in the buttom right corner of the letter.

For instance,

Yours sincerely,

Naman Mathur

Contact Number : 

Signature

But, in American English, the name and signature is usually placed in the  buttom left corner of the letter.

For instance,

Yours sincerely,

Naman Mathur

Contact Number : 

Signature

YOU MAY NEED :- 

• Application Letter For Name Correction In Property Tax.

• 10+Application for Sick Leave

• 10+ Leave Application for Marriage

Points to remember before write a leave application in office.

• Make sure that you write your application in proper A4 size paper

• Make sure that write it with a blue ink pen

• Never use Red ink pen

• Avoid grammatical Error and spelling mistakes

• Never do double writing no matter what

• Ensure that you give a proper margin every corner

• Leave application should not be more than one page

• Always attach medical certificate incase of illness

• Use the right style of writing and language; use formal languages

• Never use slang words.

12 Leave Application in Office Samples.

1. Sample 1: Leave application letter for office format.
2. Sample 2: Office leave application for grandmother sick.
3. Sample 3: Leave application for urgent work in english for office.
4. Samples 4: Leave application for office going out of station.
5. Sample 5: Birthday leave application for Office
6. Sample 6: Leave application for office for family function.
7. Sample 7: Leave application for office mail.
8. Sample 8: ‌Leave application for office due to loose motion.
9. Sample 9: Leave application for office due to death of grandfather.
10. Sample 10: Leave application for office one day.
11. Samples 11: Leave application for office due to fever.
12. Sample 12: ‌Leave application for office to attend marriage

1. Sample 1: Leave application letter for office format.

Name of the sender
Address of the sender
Including the PIN and State

The date :

Write the subject here

Dear Sir/Madam,

With due respect, in regards to the subject sited above I would like to apply leave for few day due to ( describe your problem here) starting from ________ to_____ (of you want more than 1 day leave).

Therefore, I request you to consider my request for the above mentioned days only.

Thanking you.

Yours sincerely,
Your Name
Contact information 
Signature.

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2. Sample 2: Office leave application for grandmother sick.

24/Chandanpur

Guwahati - 763680

Assam

To

Harsh Chandan

The HR Manager

Dalmia Pvt. Ltd.

Dated : 24th October, 2022

Subject : Application for Leave

Respected Sir/Madam,

I would like to apply for 5-days leave as I have to visit my grandmother at my Village. My grandmother is sick and has been hospitalized last week. I need to go there along with my family to look after her and be there with my them. 

Therefore, I would request you to grant me leave starting from 25 October to 30th October 2022.

I would be highly obliged if my leave request is granted.

Yours sincerely,

Narayan Dutt.

ALSO READ | 10+ Sick Leave Application 

3. Sample 3: Leave application for urgent work in english for office.

73/Caroline
Jowai - 793150
Meghalaya

To
The Supervisor/
Manager Name
Caroline Road -  793150
Meghalaya

Date : Monday, 25th March 2022.

Subject : Application Leave for Urgent work

Dear Manager Name,

This is to inform you that I am in the need of one day Leave from my work for urgent piece of work on 26th March, 2022. Since I am going to take this leave for a day. I have handed over my work to my Junior (_____) for I am sure that he can handle the work effectively.

Therefore, I request you to grant me one day leave and I will able to come to the office without any excuse from the next day with new energy.
Thanking you

Yours sincerely,
Employee Name
Contact detail.

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4. Samples 4: Leave application for office going out of station.

From,
Your Name
Your Address 

To,
The boss/Manager
Office address

Date : 

Subject : Prayer Leave for out of station.

Dear Sir,

This is Narayan Singh, I am working in the in your company for the past 3 years in Sales Department in your company. I am writing this leave application just to let you know that I will be out of station along with my family as I have to visit my relative in Mumbai.

I request you to please grant me 10 days of leave. I will resume my work after coming back. 

Thanking You,

Your Sincerely,
Narayan Singh.

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5. Sample 5: Birthday leave application for Office

From,
Sender's Name
Sender's Address 

To,
Receiver's Name
Receiver's Address

Date : 

Subject, Application Leave for birthday.

Dear Sir, 

This is to inform you that I wish to apply leave on the 24th March, 2022 as my birtday falls on that date. I used to celebrate my birthday every year. So, I would like to celebrate my birthday with my friends and family this year as well.

Therefore, I beg you to kindly grand me Leave on that day. 

Thanking you for the same.

Yours faithfully,
Aditya Sawant
Contact detail : 

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6. Sample 6: Leave application for office for family function.

To
The Managing Director,
Institute Name
Institute Address

Date : February 17th, 2022

Sub: Prayer for family function.

Hello Sir,

I am (Name), (Job designation) at (Department name). I am writing this application to apply for 2 days leave. As my family had arranged a family function on the occasion of the marriage anniversary of  my parents.

Therefore, I request you to allow me for leave from February 18 to February 20 2022 to attend my family function as they were calling me again and again. 

I will be thankful to you.

Yours faithfully,
Priyanka Aggarwal.

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7. Sample 7: Leave application for office mail.

Sub: Application for Leave

Date : 

Dear Sir,

In regards to the subject sited above. I am in the need of leave for two days due to unwell. Despite taking emergency medicines, I am not feeling well. I have decided to go to (hospital name), for better medical treatment.

I shall be very thankful to you for granting me leave for two days starting from ___to___ so that I could go to the hospital and take a proper treatment untill I got a good health recovers. I am eager to resume my office duties very soon.

Thank you for your time and consideration.

Yours truly,
Name :
Job Designation :
Contact no : 

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8. Sample 8: ‌Leave application for office due to loose motion.

The
Manager
State Bank of India
Thana Police Market
Guwahati

Date : 14th March, 2022

Subject, Prayer for leave due to lose motion.

Sir,

With due respect and care I would like to state I've a health issue. I am badly suffering from lose motions.
Last night I had a foreign food which my stomach could not digest and it causes loose motion. I am not in a condition of coming to the office because of the reason I just stated. My doctor advised me to rest till fully recovered and not to travel though it might cause further illness. I have to go to bathroom frequently so, I will be absent for 2-3 days until I recovered from lose motions. 

Therefore, kindly grant me leave for two days (from __to__). Considering my condition, seeking your kind approval for 3 days leave.

Thanking you.

Sincerely,
Arun Sharma
Contact detail.

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9. Sample 9: Leave application for office due to death of grandfather.

To

The Director
Education department
Kanpur - 784000
Bihar

Date : 33rd December, 2022

Dear Ramesh,

I am an employee of your company for the past two years and showed my loyalty to the company by giving my best. I have been punctual and never took a leave without any genuine reason. I beg to state that I couldn't come to office for 2 days i.e., 20th December to 22nd December 2022 on account of the death of my grandfather.

The sudden death of my grandfather left my relatives and family very sock, grief and sad, so I couldn't attend my duties.

Therefore, it is a request to grant me a leave for the aforementioned dates and let me continue my work.

Thanking you

Yours sincerely,

Abhijit Biswas

Contact detail : 

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10. Sample 10: Leave application for office one day.

The
Head Department
Name of the organisation
Address

Dated : 

Subject : prayer for one day leave.

Dear Sir,

With due respectfully, I would like to state that I need a leave for one day (mention the dates) and you might are familiar with the weather conditions and different harmful bacteria’s which are causing different disease out there. I was not feeling well for the last couple of days but I thought it might be due to work stress or likewise. I am suffering from cold and cough. 

Therefore, Please grant me leave for one day that would be enough to get rid of this illness hopefully. 

I am attaching the medical certificate along with the application so that you could have a look on doctor’s opinion.

Thank you.

Yours faithfully,
Rajesh Khanna,  Job designation 

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11. Samples 11: Leave application for office due to fever.

The Managing Director,
Company address

Date - 

Subject, Prayer for leave of fever

Dear Sir,

I am writing this letter to inform you that I need Leave for few days due to fever. According to Doctor it will require at-least rest of one week with medicines. 

Therefore, I need a leave for one week and seeking your kind approval starting from tomorrow.

Sincerely,

Name.

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12. Sample 12: ‌Leave application for office to attend marriage.

43 Example colony
California, America
998758544.

To
The Branch manager
Finance ministry
Dholpur, Mumbai.l

Subject, Application for leave

Dear manager,

With due respect,I am glad to inform you my wedding is planned with Petty on date 22nd January 2021. It is to inform you that my marriage has been scheduled and I hope you already received the information that I am getting married soon. I am on the need of leave for 4 days, i.e, from 21st January to 24th January 2021.
will return to active duty as soon as possible.

Therefore, I shall be obliged if I am granted leave with full pay during these days. I will return to active duty as soon as possible with new energy.

Thank you.

Yours truly,
Ajay Nagar.

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FAQ on leave application in office.

Q 1. Why do I need to write leave application in office?

Answer :- 

Because taking days off without permission in office is not only a obvious violation of office rules and regulations but it's also employee own loss both pay and carrier. So, employee should take benefits from his basic right by submitting an application for leave from office as required period.

Q 2. What is a leave application in office?
Answer :-

Leave Application in Office is an application by which people seeks  a break or rest from work or duties.

Q 3. Can I get leave without leave application?
Answer :- 

Leave Application is the professional way of seeking a break from office. So it is compulsory for every employees/students to draft an application letter.

The main objective of writing a leave application in office is to ask a leave or rest from the job for a specific period of time.

Q 4. How does start a Leave Application in Office ?
Answer :-

Always start your leave application with "Your Address" on the left top corner of the application sheet. Secondly, leave one life and write the name and address of the receiver and it goes on......with  the dates and subject.

Q 5. How to end Leave Application Letter in Office ?
Answer :- 

Now, it's time to end up the letter. Here, you should write how you'll be thankful on getting leave for the aforesaid period.

This is the end of your application sheet, here you've to say nothing but a thank you note to let them please.

Make sure to offer thanks for their time and consideration, express an appreciation for the reader's consideration. 

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Conclusion

Did you find the application samples listed in this article helpful? 

Although, I've put my efforts in preparing this article and if you have any writing tips or samples you think we missed out, then shout out in the comments section below.

And if you still have queries on, "How to write leave application in office? "feel free to leave a comment. We'll try to reply your comment within 24 hours.

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Thank you.

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